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Money Administration

Pricing & Margin Calculator

Your pricing and margins are unclear, so you can't tell which jobs actually make money.

You get

A clear margin breakdown and pricing options laid out for you to decide on.

Who it's for
Owners who want to see their numbers clearly before setting prices.
When to use it
When you're reviewing pricing or trying to understand margins on a job or service.
What it needs
  • Your costs
  • Current prices
  • Any target margin
What it produces
A margin analysis with the math shown and pricing options to consider, decisions stay with you.
Files you receive
Three formats, so it works with whatever you already use:
  • Claude — Installable skill package (.zip). In Claude: Settings → Capabilities → Skills → Create skill → Upload a skill. Upload the ZIP without unzipping it, then turn the skill on.
  • ChatGPT — Custom GPT instructions (.md). In ChatGPT: create a new Custom GPT, then paste the instructions file into the Instructions field.
  • Universal — Copy-and-paste prompt (.md). Open the file, copy the whole thing, and paste it into a new chat with any AI assistant.
Time to first result
20 to 40 min per review

The owner says

"House wash: supplies $40, 3 hours labor at $60 an hour, I charge a flat $325. What's my margin and what would 50% look like?"

It hands back

INPUTS (yours)
Supplies $40 · Labor 3h × $60 = $180 · Price $325 · (no overhead % provided)

THE MATH, SHOWN
Job cost = 40 + 180 = $220
Gross profit = 325 − 220 = $105
Gross margin = 105 / 325 = 32.3%

TO HIT 50% MARGIN
Price = cost / (1 − 0.50) = 220 / 0.5 = $440
(Or cut cost to $162.50 at the current $325 price.)

Assumptions: $60/hr is your loaded labor cost, not wage; overhead not yet
included — give me your monthly overhead and I'll fold it in.
This is arithmetic on the numbers you gave me — a pricing aid, not financial advice.

Illustrative example — not a customer result.

How it works

  1. 1Takes your costs, prices, and targets.
  2. 2Shows the margin math step by step.
  3. 3Lays out pricing options to consider.
  4. 4Frames everything as analysis support, never advice, and escalates tax/accounting questions.

Catches what is slipping

Catches the service priced below your target margin.

ManualSweep

You show it

Your cost and price list, with target margins if you have them

What gets flagged

  • Flags items whose margin falls below your target
  • Flags prices that have not been reviewed in about 6 months
  • Never invents a target; if none is set, it shows the math and asks

It lays out options with the math visible. Analysis support, not financial advice, and it never tells you what to charge.

What you need to run it

You need an account with an AI assistant — Claude, ChatGPT, or another. Installing skills in Claude and creating Custom GPTs in ChatGPT both need those providers' paid plans; the copy-and-paste version works on any plan. See Anthropic's help center for what your plan includes. (Last verified 2026-08-02.)

Included inCompletePart of the Understand the Money solution

Works well with

Money Administration30 to 60 min per review

Cash Flow Review Assistant

You feel your cash flow rather than see it, there's no simple day to day picture.

You get

An organized summary of money in and out, so you can see where you stand.

  • Claude
  • ChatGPT
  • Universal

Example: A pet grooming salon organizing a slow month of income and expenses

See how it works
Sales30 to 60 min per proposal

Proposal & Quote Writer

Proposals are slow and inconsistent, so they go out late and look different every time.

You get

A clean, professional proposal draft built from your scope, pricing, and terms.

  • Claude
  • ChatGPT
  • Universal

Example: A fencing contractor writing a proposal with options

See how it works