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Money Administration

Cash Flow Review Assistant

You feel your cash flow rather than see it, there's no simple day to day picture.

You get

An organized summary of money in and out, so you can see where you stand.

Who it's for
Owners who want visibility without building a spreadsheet.
When to use it
When you want to make sense of recent inflows and outflows.
What it needs
  • Your inflows and outflows
  • The timeframe you want to review
What it produces
An organized, readable cash flow summary that groups and totals what you gave it, not advice.
Files you receive
Three formats, so it works with whatever you already use:
  • Claude — Installable skill package (.zip). In Claude: Settings → Capabilities → Skills → Create skill → Upload a skill. Upload the ZIP without unzipping it, then turn the skill on.
  • ChatGPT — Custom GPT instructions (.md). In ChatGPT: create a new Custom GPT, then paste the instructions file into the Instructions field.
  • Universal — Copy-and-paste prompt (.md). Open the file, copy the whole thing, and paste it into a new chat with any AI assistant.
Time to first result
30 to 60 min per review

The owner says

"Here's last month: appointment deposits, product sales, payroll, rent, supplies, insurance. Help me see what came in versus went out."

It hands back

WHAT THE NUMBERS SAY (last month)
In:  deposits $8,400 · product sales $2,150 → total in $10,550
Out: payroll $6,200 · rent $1,800 · supplies $1,340 · insurance $410
     → total out $9,750
Net: +$800

FLAGS
- Payroll is 59% of revenue — fine if this was a slow month; worth watching.
- No tax set-aside appears in the outflows.

ASSUMPTIONS I MADE
All deposits counted as earned revenue (tell me if some are for future work).

IDEAS TO CONSIDER (not advice)
A separate weekly tax transfer; a 4-week short view next — paste your
upcoming bills and I'll build it.

Illustrative example — not a customer result.

How it works

  1. 1Takes the numbers you provide for the period.
  2. 2Groups and totals them into a readable summary.
  3. 3Points out the largest movements.
  4. 4Frames it as organization support, never advice, and escalates accounting questions.

Catches what is slipping

Catches the tight period or outsized outflow before it surprises you.

ManualSweep

You show it

Your inflows and outflows for the period

What gets flagged

  • Flags periods where projected outflows exceed inflows
  • Flags outflows much larger than your typical
  • Flags income tied up in overdue invoices and hands them to invoice follow up

Organized summary only. Analysis support, not financial advice; decisions stay with you and your accountant.

What you need to run it

You need an account with an AI assistant — Claude, ChatGPT, or another. Installing skills in Claude and creating Custom GPTs in ChatGPT both need those providers' paid plans; the copy-and-paste version works on any plan. See Anthropic's help center for what your plan includes. (Last verified 2026-08-02.)

Included inCompletePart of the Understand the Money solution

Works well with

Money Administration10 to 15 min per reminder

Invoice Follow Up Assistant

Unpaid invoices sit too long and slow your cash flow, and chasing them is awkward.

You get

A firm but friendly payment reminder that gets invoices paid without burning the relationship.

  • Claude
  • ChatGPT
  • Universal

Example: An electrician reminding a customer about an overdue panel job invoice

See how it works
Money Administration20 to 40 min per review

Pricing & Margin Calculator

Your pricing and margins are unclear, so you can't tell which jobs actually make money.

You get

A clear margin breakdown and pricing options laid out for you to decide on.

  • Claude
  • ChatGPT
  • Universal

Example: A pressure washing business checking the margin on its house wash package

See how it works